Title of Source | Container | Structure | Example |
Song | Album | 'Song.' Album, | Beyonce. 'Single Ladies (Put a Ring on It).' I am..Sasha Fierce, Sony, 2008, track 2. |
Chapter | Book | 'Chapter.' Book, | Aku, Hanjat. 'I'm Drifting.' An Anthology of Modern Indonesian Poetry, edited by Burton Raffel, State University of New York Albany, 1964. |
Article | Website or Periodical | 'Article Title.' Website or Periodical Title, | Vance, Erik, and Erika Larsen. 'Mind Over Matter.' National Geographic Magazine, Dec. 2016, pp. 30-55. |
Web page | Website | 'Web page.' Website, | Becker, Mikkel. '6 Common Dog Behavior Myths Get Busted.' VetStreet, 19 July 2016, www.vetstreet.com/our-pet-experts/6-common-dog-behavior-myths-get-busted. |
2 yrs before Conference | Program committee formed (the next year's chair may be appointed 3 years earlier) |
One month before Fall Board Meeting (1 year, 7 months before the Conference) | Report to the Board on the tentative calendar for the program proposal/review process, and include and concerns about the process that the committee might have. Work with the web site editor(s) to insure that the online proposal/review forms will be updated and ready to use by early the following March. |
One month before the Winter Board Meeting (13 months before the conference | An updated report should be submitted to the Board, outlining the timetable for requesting and reviewing proposals and requesting business meetings. |
Early March before the conference | Notify the membership when the online program proposal form will be available and the final date for submitting proposals for program sessions (usually late April); include a reminder that a call for business meetings will follow. |
Early April preceding the conference | Notify the membership when the online form for requesting business meetings is available, as well as the final date for requesting business meetings. |
May preceding the conference | Review and discuss all proposals received; decide which proposals will be accepted, and which will be plenary sessions.Prepare estimate of speaker costs for the Finance Committee and CM |
1 month before June Board Meeting (8 | Submit an Operating Budget for the coming year’s operational expenses to the Fiscal Officer (by the established deadline).This budget is for committee operating expenses, not for conference speaker expenses. Submit the Program Committee's portion of the convention budget to the Convention Manager to submit to the Finance Committee at the Fall Board Meeting for final approval. Report to the Board, including highlights of planned plenary sessions and other program activities. https://cleverroad335.weebly.com/download-rar-games-for-psp.html. |
Within 2 weeks following the June Board meeting | After receiving notification that conference speaker expenses have been approved by the Board, notify those who proposed sessions of the status of their proposals, as well as what equipment will be available for their presentations. |
2 months before Fall Board Meeting (6 | Send the draft program, along with equipment needs to the Convention Manager |
1 month before Fall Board Meeting (5 | The draft program is due to the President and the Board.This schedule will show all the scheduled events, including committee meetings, program and plenary sessions, with all speakers and social events. |
1 week after the Fall Board Meeting | After discussing any changes proposed by the Board, finalize the draft schedule and send it to the LAC to mount on the conference web site. Send the list of non-MLA speakers (with addresses) to the Administrative Officer and request that each speaker be e-mailed registration and hotel information. |
1 month after the Fall Board Meeting | Consult with the CM regarding the room assignments for the various meetings and receptions and insert them into the schedule. |
4 | Send Request for Payment forms to the Administrative Officer for each speaker honorarium (one form per check).Verify the RFP timing with the AO; s/he will bring the checks to the conference so they can be given to the speakers onsite. |
Date to be determined in consultation with the Business Office | Make the final corrections or additions on the final program and send it to the MLA Business Office. |
Opening day of the conference | In the morning, meet with the CM, ACM, and LAC Chair |
During the Conference | Be present at all plenary sessions, at least 15 minutes before the session is due to start.Make sure all speakers and equipment are present.Be available to assist with any sessions that may be problematic, especially those with complex equipment or set-up arrangements.On the last day of the conference be available for the Joint Conference Planning Meeting (see Convention Calendar for specific date). |
Within 6 weeks of the conference | Gather all requests for reimbursements (hotel, travel, etc.; honoraria have already been paid) from speakers and submit them to the Convention Manager for payment. |
BUSINESS MEETING, USER GROUPS, & CHAPTER MEETINGS, PLACEMENT DESK |
PRODUCING THE PROGRAM: format, layout, and final program |